Health Law Advocates

Administrative Assistant – Health Law Advocates

HLA is a dynamic non-profit, public interest law firm that provides free legal assistance to Massachusetts residents in low-income situations who are facing barriers to health care. Founded in 1996, HLA provides individual representation and advice for more than 1,000 clients annually. HLA also engages in system-wide litigation, public policy advocacy, and educational programming to advance its goals. Learn more about us at  https://www.healthlawadvocates.org/

HLA’s Mental Health Advocacy Program for Kids (MHAP for Kids) diverts children with unmet mental health needs from the juvenile justice system by helping them access mental health services. MHAP for Kids attorneys are embedded in Family Resource Centers (FRCs) where they help at-risk youth overcome barriers to mental health services. A Boston University study of MHAP for Kids found that the program improves the health of children and their families. MHAP for Kids has received state funding since 2018 to implement this work and expand statewide.

Position Summary

The administrative assistant supports the work of four organizational leaders as described below.

Some responsibilities are seasonal. From January through June, approximately 60% of the duties will be focused on supporting the MHAP for Kids Senior Director’s activities to secure state funding for the program. From July through December, approximately 60% of the duties will be focused on supporting the administration of our annual fundraising event.

Health Law Advocates is committed to advancing diversity, equity, and inclusion (DEI) at the individual, organizational, and systems levels. We make time for all staff to take part in activities designed to identify and dismantle instances of inequity within ourselves, within our organization, within our client community, and within the larger community and Commonwealth.

Duties and Responsibilities

During the months of January through June, the assistant takes direction primarily from the MHAP for Kids Senior Director. Specific duties include:

§ Coordinate scheduling and logistics for lobbying activities

§ Track lobbying activities

§ Maintain contact with legislative offices to schedule meetings and appointments

§ Support the drafting of fact sheets, letters to legislatures, and other documents

§ Attend meetings

During the months of July through December, the assistant takes direction primarily from the Manager of External Engagement to support our large-scale annual fundraising event which takes place in November. Specific duties include:

§ Managing mailings to donors (printing, stuffing, collating, printing notecards)

§ Event sponsor support and follow-up (managing RSVPs, collecting program materials, etc.)

§ Donor database data entry

§ Support event co-chairs and rising attorneys committee

Executive Director support:

§ Scheduling

§ Filing

§ Meeting and anticipating other administrative needs

Director of Finance and Operations support:

§ Tracking accounts payable and receivable

§ HR logistics

§ Seasonal: supporting annual audit and annual insurance renewal applications

General:

§ Email list management

§ Social media support

Other duties as assigned.

 

Qualifications

All HLA employees are expected to have the skills to:

§ Work both independently and as an effective team member

§ Collaborate with and support staff at all levels of our organization

§ Communicate clearly and professionally

§ Maintain confidentiality and, for attorneys, strict adherence to all professional responsibility requirements for the practice of law

§ Demonstrate intellectual curiosity and openness, with the desire and ability to listen and learn

§ Understand and believe in the mission of the organization

§ Embody the values of the organization, including a commitment to decreasing inequity in our health care system and society as a whole

In addition, requirements specific to this position are:

§ Knack for technology

§ Proficiency with Microsoft Office applications

§ Ability to manage multiple priorities and meet deadlines

Other preferred qualifications:

§ Bilingual proficiency

Compensation

The salary range for this position is $30,000 – $48,000 (based on experience and other qualifications). HLA offers a robust benefits package including comprehensive health insurance and a generous paid leave policy.

To Apply

Applications must be submitted online at https://hlainc.efficientapply.com/jobs/ and will be accepted on a rolling basis until the position is filled. Please include a cover letter.

HLA is committed to diversity in its workforce. A crucial part of HLA’s vision is supporting cultural and linguistic competence, as well as ensuring diversity of staff and volunteers, so clients can be best served. Women, individuals with disabilities, LGBTQ individuals, people of color, and people who speak English as a second language are encouraged to apply.