Bilingual Administrative Assistant – Volunteer Lawyers Project

DAYS/HOURS: Monday – Friday 8:30 a.m. to 4:30 p.m., plus occasional evening trainings with one unpaid hour for lunch (35 hours)
REPORTS TO: Finance and Operations Manager
STATUS: Non-exempt
LOCATION: 7 Winthrop Square, Floor 2, Boston, MA, 02110
HOURLY WAGE: $22/hour

Click here to apply!

The deadline to apply for this position is 04/13/2021 (April 13, 2021). Applications will not be accepted after this date.

SUMMARY OF POSITION:
The Volunteer Lawyers Project of the Boston Bar Association (VLP) is seeking a Bilingual Administrative. Assistant to provide administrative support to the main office and accounting and human resources teams. The ideal candidate will demonstrate compassion for low-income populations and be sensitive to their legal needs and socioeconomic status, demonstrate strong cultural sensitivity and awareness, be reliable, motivated, and committed to public interest work and access to justice, and communicate effectively. The Bilingual Administrative Assistant will develop and maintain a meaningful understanding of the organization’s programs and services to best serve VLP’s staff and clients.

REQUIRED EDUCATION/EXPERIENCE/KNOWLEDGE:
– Associate’s or bachelor’s degree
– Fluency in English and Spanish
– 2+ years consecutive experience working in an administrative assistant capacity or similar role
– Proficient in Microsoft Office suite, with moderate to advanced knowledge of Excel, Word, PowerPoint, and Outlook

PREFERRED EDUCATION/EXPERIENCE/KNOWLEDGE:
Experience performing basic accounting functions, such as entering transactions

REQUIRED PHYSICAL ABILITIES/SKILLS:
– Ability to commute to the office and work in-person
– Heavy use of computer and telephone
– Ability to travel and sit or stand for long periods of time
– Ability to communicate in person, by telephone, and via electronic communication

REQUIRED MENTAL ABILITIES/SKILLS
– Strong verbal and written communication skills, in both English and Spanish
– Ability to work with diverse cultures, professionals, and personalities
– Strong data entry and typing skills
– Reliable and flexible with a sense of initiative
– Strong organizational, analytical, interpersonal, and problem-solving skills
– High level of attention to detail and accuracy
– Ability to keep workspace, projects, and tasks in order
– Ability to stay focused and on task in a fast-paced, busy environment
– Ability to prioritize, manage multiple tasks, and meet deadlines
– Ability to work independently and within a team
– Ability to review, update and manage multiple calendars, projects, and tasks
– Ability to navigate through the internet, research, and locate information
– Ability to quickly learn the use of software and equipment

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:
– Direct callers and visitors to the appropriate staff person or to the call center
– Handle the day-to-day administrative functions, tasks, and assignments
– Update, review, and monitor multiple calendars
– Support basic accounting, human resources, and other functions as assigned
– Data entry and preparation of acknowledgment letters using donor management system
– Prepare materials, computer equipment, and set up for trainings and meetings
– Provide support to all staff members as needed
– Maintain and coordinate all aspects of VLP’s inventory database
– Coordinate supply orders for staff and office
– Serve as back-up and support to quickly handle any computer, internet, telephone, or other technology and equipment issues
– Schedule and coordinate meetings for staff and Board of Directors
– Other tasks as needed

Volunteer Lawyers Project is committed to a diverse work environment and is proud to be an Equal Opportunity Employer. Our ideal candidates are respectful of an inclusive work environment. VLP strives to ensure that those working in our organization reflect the diversity of the communities we serve. VLP encourages applicants from a broad spectrum of backgrounds to apply for positions.