Tag Archive for: PAIR Project

Development Associate (Boston) – PAIR

Please apply here.

The Political Asylum/Immigration Representation Project is the leading provider of pro bono representation to low-income asylum-seekers and immigrants unjustly detained in Massachusetts.
Job Title: Development Associate
Reports To: Development Director
Position Status: Full-time; Non-Exempt
Position Description
As a contributing staff member of PAIR, the Development Associate will support the overarching mission of the organization and help PAIR to financially sustain its goal of ensuring PAIR clients receive high-quality legal representation as they seek asylum and other related forms of humanitarian relief in the United States. The Development Associate has the primary responsibility of helping to implement a comprehensive fundraising strategy for PAIR. The position will work to expand PAIR’s funding supply, namely by focusing on individual donor development; plan and execute fundraising campaigns and special events; support the branding and marketing of PAIR; and provide support on grants and foundation relations. The position is a hybrid work model of both remote work as well as work in the office (2 days/week), which includes on-site at partnering stakeholder’s place of business (such a community partner or vendor site) when necessary.
The Development Associate will work under the supervision and direction of the PAIR Development Director to conduct the following activities:
  • Manage, with support of the Development Director, all individual donor cultivation and fundraising efforts
  • Serve as a strong ambassador of PAIR, building donor relationships through engagement, solicitation, and stewardship activity
  • Support existing donor network by leading outreach, correspondence, follow-up and next steps; identify opportunities and execute plans with the goal of increasing giving from existing donors
  • Develop lead lists of potential donors and execute outreach plans to successfully increase new donors
  • Work closely with the Development Director to plan, organize, implement, and/or attend special events
  • Support all logistics of fundraisers including Annual Appeal, ‘I Make Justice Happen’ Campaign, Annual Gala, and other special events
  • Advocate for PAIR to funders, potential donors and during outreach events
  • Support creation and maintenance of PAIR’s Development Calendar and grant reporting
  • Conduct ongoing grant research and write grant proposals to new prospective funders with the Development Director
  • Assist with grant proposals and reports to PAIR’s core funders
  • Support PAIR public presence including social media, website, and brand design
  • Support PAIR marketing strategy; design and prepare PAIR’s marketing materials
  • Prepare Annual Report
  • Serve as administrative support to maintain PAIR’s donor database, including maintaining up-to-date donor contact information, recording donations, generating thank you letters, maintaining active mailing lists, generating reports, generating mailing labels, etc.
  • Maintain organized electronic and physical fundraising files and records
  • Support Development Director to prepare background reports for fundraising meetings attended by Executive Director/PAIR Board members
  • Respond to requests for information by mailing or emailing PAIR publications and information or by telephone
  • Maintain effective communication with internal and external stakeholders; work with all staff to maintain a steady stream of information that can be used to effectively showcase the programs’ accomplishments
  • Perform other duties as needed, including duties as part of PAIR’s overall staff

Qualifications

  • Bachelor’s degree
  • At least 2-3 years of non-profit development experience preferred
  • Massachusetts residency required
  • Experience managing successful fundraising campaigns, cultivating individual gifts, developing donor strategies, stewarding donors, and developing donor research profiles
  • Experience coordinating and planning events
  • Ease and facility with social media and web-based platforms
  • Proficiency in Google Suite and Microsoft Office; ability to learn new software and programs quickly
  • Experience with fundraising platforms/donor software
  • Experience with website development and content management
  • Experience with Salesforce, Adobe, Constant Contact, Canva or other graphic design software
  • Creative and collaborative thinker with a strong interpersonal and problem-solving skills
  • Excellent oral and written communication skills, with the ability to balance competing priorities and deadlines and strong attention to detail
  • Commitment to PAIR’s mission and dedication to protecting immigrants’ rights
  • Cultural sensitivity and ability to relate well and effectively in a diverse workplace with a diverse client population is required
  • Ability to establish and maintain a positive and professional relationship with co-workers, clients, and community service providers

Salary is commensurate with experience (target range is from $67,000 – $71,000).

Hours: 40 hours per week, hybrid schedule

Benefits:

PAIR offers generous benefits including health insurance (currently 100% premium covered for employee only), dental and vision insurance (currently 50% premium covered), 20 days paid PTO, 10 sick days, 13 paid holidays, summer half day Fridays, 403(b) plan, short & long term disability, Paid Family/Medical Leave through MA DFML, professional development, Employee Assistance Program (EAP), and group life insurance.

PAIR is an Equal Opportunity Employer committed to inclusive hiring and dedicated to diversity in both its staff and work. We encourage all people to apply, including Black, Indigenous, and People of Color (BIPOC), immigrants, people of all gender identities, and LGBTQ+ candidates. Nominations or applications, including a cover letter, resume, and 3 references, should be sent to career@pairproject.org.

By submitting an application to PAIR, you are confirming that everything included in your application is true and correct to the best of your knowledge.

Please no inquiries or phone calls.

Applications will be accepted on a rolling basis until the position is filled, and applicants selected for interviews will be duly notified.

Executive Assistant – PAIR

The Political Asylum/Immigration Representation Project is the leading provider of pro bono legal representation to low-income asylum-seekers and immigrants unjustly detained in Massachusetts.

Job Title: Executive Assistant

Reports To: Executive Director

Position Status: Full-time; Non-Exempt

Position Description

As a contributing staff member of PAIR, the Executive Assistant will support the overarching mission of the organization and help PAIR to achieve its goal of ensuring that PAIR clients receive high quality legal representation as they seek political asylum and other related forms of humanitarian relief in the United States. The Executive Assistant is a confidential employee who supports the Executive Director and works closely with the Executive team. The position requires strong organizational and communication skills and computer proficiency. This role is essential to the operations of PAIR’s internal systems, policies, processes, staff initiatives, board relations, and organizational logistics. The position is a hybrid work model of both remote work as well as work in the office (2 days/week), which includes on site at partnering stakeholder’s place of business (such a community partner or vendor site) when necessary.

The Executive Assistant will work under the supervision and direction of the PAIR Executive Director and support the Executive team (Deputy Director/Legal Director, Development Director, Finance and Operations Director) to conduct the following activities:

  • Provide administration support to the Executive Director, including managing office calendars, assisting with communications, preparing organization-wide materials and materials for quarterly board meetings
  • Manage Executive Director’s work-related tasks, including managing the executive calendar, scheduling appointments, and supporting Executive Director’s professional expenses
  • Handle day-to-day administrative functions, tasks, and assignments
  • Compose and prepare confidential correspondence, facilitating the flow of information for the Executive Director within the office, and helping Executive Director to troubleshoot office-related issues
  • Assist and act in a confidential capacity to the Executive Director, management team, and Board of Directors in connection with a variety of meetings and responsibilities, including labor relations, collective bargaining and contract administration without limitation
  • Participate in confidential meetings with those who are formulating, determining and effectuating management policies in preparation for and related to collective bargaining negotiations
  • Serve as the primary point of contact for internal and external stakeholders on all matters related to the Executive Director, including those of a highly confidential or critical nature, and prioritizing such inquiries and requests
  • Gather and respond to requests for confidential information concerning employees or other stakeholders
  • Support basic accounting, human resources, and other functions as assigned
  • Support the maintenance of employee files and records
  • Support recruitment and hiring processes, staff orientation and onboarding process, and offboarding
  • Support with benefits administration
  • Coordinate supply orders for the staff and office
  • Assist with audit preparation, including gathering, safeguarding, and disseminating confidential financial information as directed
  • Support with data entry and preparing of acknowledgement letters using donor management system
  • Support with income/expenses processing
  • Support with fundraising events and donations processing
  • Prepare materials, computer equipment, and set up for attorney trainings and staff meetings
  • Support with maintaining and coordinating aspects of PAIR’s CRM database
  • Serve as back-up and support to quickly handle any computer, internet, telephone, or other technology and equipment issues
  • Conduct research to support new initiatives and organizational improvements
  • Assist with special projects as needed, including but not limited to, facilitating trainings and presentations, data management, and administrative support for development, HR, finance and operations management, and other duties
  • Schedule and coordinate meetings for staff and Board of Directors, including communication, logistics, technology, and meeting minutes
  • Perform other duties as needed, including duties as part of PAIR’s overall staff or as identified by the Executive Director or Board of Directors

Qualifications

3-5 years of administration-related work experience preferred in an office setting

Massachusetts residency required

Strong organizational and multitasking skills

Experience in a fast-paced, team environment

Ease and facility with social media including Facebook, LinkedIn

Proficiency in Microsoft 365 Suite (Word, Excel, SharePoint), Salesforce, and/or Google Suite or equivalent

Commitment to maintaining confidential information and data privacy

Comfortability in handling sensitive and confidential information

Ability and willingness to manage up and anticipate needs

Ability to commute to the office and work in-person
Familiarity with nonprofit operations, finance, HR, and/or development is a plus
Ability to communicate in person, phone, and electronic communication

Must have cultural sensitivity and ability to relate well and effectively in a diverse workplace with a diverse client population

Ability to establish and maintain a positive and professional relationship with co-workers, clients, and community service providers

Salary is commensurate with experience (target range is from $60,000 – $67,000).

Hours:

40 hours per week, hybrid schedule

Benefits:

PAIR offers generous benefits including health insurance (currently 100% premium covered for employee only), dental and vision insurance (currently 50% premium covered), 20 days paid PTO, 10 sick days, 13 paid holidays, summer half day Fridays, 403(b) plan, short & long term disability, Paid Family/Medical Leave through MA DFML, professional development, Employee Assistance Program (EAP), and group life insurance.

PAIR is an Equal Opportunity Employer committed to inclusive hiring and dedicated to diversity in both its staff and work. We encourage all people to apply, including Black, Indigenous, and People of Color (BIPOC), immigrants, people of all gender identities, and LGBTQ+ candidates. Nominations or applications, including a cover letter, resume, and 3 references, should be sent to career@pairproject.org.

By submitting an application to PAIR, you are confirming that everything included in your application is true and correct to the best of your knowledge.

Please no inquiries or phone calls.

Applications will be accepted on a rolling basis until the position is filled, and applicants selected for interviews will be duly notified.

Finance and Operations Director – PAIR

The Political Asylum/Immigration Representation Project is the leading provider of pro bono representation to low-income asylum-seekers and immigrants unjustly detained in Massachusetts.

Job Title: Finance and Operations Director

Reports To: Executive Director

Position Status: Full-Time Managerial Position, Exempt

Position Description

As a contributing member of PAIR’s Leadership team, the Finance and Operations Director will support the overarching mission of the organization and help PAIR to achieve its goal of ensuring that PAIR clients receive high quality legal representation as they seek political asylum and other related forms of humanitarian relief in the United States. The Finance and Operations Director is critical to ensuring streamlined processes, systems, and operations for staff, fiscal management, human resources, accounting and office management. They will handle sensitive, confidential information and be involved in high-level decision-making at PAIR. The position requires working independently while communicating and collaborating with the Executive Team; there are administrative aspects to the role. The position is a hybrid work model of both remote work as well as work in the office (2 days/week), which includes on-site at partnering stakeholder’s place of business (such a community partner or vendor site) when necessary.

Financial Operations & Organizational Sustainability

  • Manage income/expense processing at PAIR and record information in accounting software and other platforms
  • Work with Executive Director to manage PAIR bill pay, generate financial reports, and prepare documentation for vendors
  • Manage reconciliation of all income and expenses across PAIR’s financial accounts, with support of PAIR’s bookkeeper
  • Manage, review, and work with Executive Director to issue employee reimbursements
  • Track funds expended for specific budget items/projects
  • Manage timecard system and review employee timecards and submit bi-weekly payroll; Track all paid time off for employees and make updates to payroll
  • Manage, track, and calculate salary increases and impact on PAIR compliance
  • Work with Executive Director to prepare annual audit and financial review documentation with CPA and manage post-audit book-keeping adjustments
  • Generate budget, vendor, donor, or program reports as needed from QuickBooks or Salesforce
  • Support Development Director with grant invoicing and financial requests from funders and donors

Human Resources Management

  • Manage recruitment and hiring process for staff and intern positions
  • Manage employee new hire orientation, including new hire paperwork, I-9 compliance, benefits enrollments and onboarding checklist completion
  • Manage employee offboarding, including relevant paperwork
  • Enter and maintain employee information electronically in PAIR files and benefits platforms, including submitting updates as needed and annually
  • Manage benefits administration; track and calculate updates across various platforms (health, dental, vision, group life, disability, imputed income, retirement, union dues, etc.)
  • Manage benefits renewals with vendors/brokers and across various platforms (payroll, HRA, etc.)
  • Manage equipment, email, and organizational accounts for all employees
  • Be familiar with the PAIR Collective Bargaining Agreement (CBA) as it relates to HR and compliance

Office & Facilities Management

  • Manage and maintain vendor relationships, including IT and cybersecurity support
  • Evaluate and implement technology improvements, including AI tools as appropriate
  • Work with IT consultant to troubleshooting of office equipment, office systems, and staff questions
  • Manage recordkeeping for contracts and organizational documents
  • Manage procurement protocols for all equipment and supplies
  • Maintain clear protocols for safety and incident response
  • Take measures to support a safe, welcoming space for clients, staff and guests and promote a welcoming environment
  • Manage and update shared office calendar and send reminder notifications
  • Research and manage the implementation of new systems and processes, as needed

Organizational Compliance

  • Support Executive Director on compliance as needed (malpractice, property, benefits renewals, policy review, state and federal filings)
  • Support organizational insurance renewals and plan administration such as Workers’ Compensation, General Liability, Unemployment, etc., including completing annual questionnaires, audit, and renewals
  • Work with Executive Director and HR to review and update office policies and benefits sheet
  • Manage annual year and fiscal year organizational updates
  • Support development of and ensure compliance with PAIR office policies, including HR, employee handbook, Emergency Response Protocol, whistleblower policy, CBA, etc.
  • Annually apply for certification of good standing, tax exempt status, SAM system verification, and Secretary of State report
  • Support CBA implementation and adherence to terms of the contract as it relates to office administration
  • Supervise and mentor administrative staff

Other Support

  • Assist in preparing PAIR’s annual reports and other PAIR informational material
  • Assist the Executive Director and Development Director with special events and donor outreach
  • Perform other duties as needed, including duties as part of PAIR’s overall staff or as identified by the Executive Director or Board of Directors

Qualifications

Bachelor’s Degree

Massachusetts residency required

At least five years of experience in finance and/or operations management

Must have experience working in Accounting, Finance, Operations, Office admin, and/or HR

High level of organization and attention to detail

Strong commitment to data integrity, financial health and good standing

Strong financial literacy and understanding of accuracy in finances

Excellent communication skills, including strong supervisory skills and responsiveness

Demonstrated ability to handle confidential, sensitive information with discretion

Excellent judgment, proactive decision-making, ability to prioritize tasks, and solutions-focused

Commitment to cybersecurity and preserving data privacy

Knowledge of cloud-based systems (e.g., Google Suite, Microsoft 365, Salesforce, QuickBooks) and core IT concepts

Comfort with implementing technology improvements and bringing a diverse staff along

Passion for our mission of supporting and empowering refugees and immigrants

Cultural sensitivity and ability to relate well and effectively in a diverse workplace with a diverse client population is required

Ability to establish and maintain a positive and professional relationship with co-workers, clients, and community service providers

Salary is commensurate with experience (target range is from $90,000 – $110,000).

Hours:

40 hours per week, hybrid schedule

Benefits:

PAIR offers generous benefits including health insurance (currently 100% premium covered for employee only), dental and vision insurance (currently 50% premium covered), 20 days paid PTO, 10 sick days, 13 paid holidays, summer half day Fridays, 403(b) plan, short & long term disability, Paid Family/Medical Leave through MA DFML, professional development, Employee Assistance Program (EAP), and group life insurance.

PAIR is an Equal Opportunity Employer committed to inclusive hiring and dedicated to diversity in both its staff and work. We encourage all people to apply, including Black, Indigenous, and People of Color (BIPOC), immigrants, people of all gender identities, and LGBTQ+ candidates. Nominations or applications, including a cover letter, resume, and 3 references, should be sent to career@pairproject.org.

By submitting an application to PAIR, you are confirming that everything included in your application is true and correct to the best of your knowledge.

Please no inquiries or phone calls.

Applications will be accepted on a rolling basis until the position is filled, and applicants selected for interviews will be duly notified.

Staff Attorney/Pro Bono Involvement Coordinator – PAIR

The Political Asylum/Immigration Representation Project is the leading provider of pro bono representation to low-income asylum-seekers and immigrants unjustly detained in Massachusetts.

Job Title: Staff Attorney/Pro Bono Involvement Coordinator

Reports To: Deputy Director/Legal Director

Position Status: Full-time; Exempt

Position Description

As a contributing staff member of PAIR, the Staff Attorney/Pro Bono Involvement Coordinator will support the overarching mission of the organization and to help PAIR to achieve its goal of ensuring that PAIR clients receive high quality legal representation through PAIR’s pro bono programs as they seek political asylum and other related forms of humanitarian relief in the U.S.

The Staff Attorney/Pro Bono Involvement Coordinator is responsible for managing a strategy and related goals for the operation and expansion of PAIR’s pro bono programs and volunteer projects, recruiting volunteer attorneys, stewarding law firm relationships, mentoring PAIR pro bono attorneys, as well as for assisting with screening and intaking potential clients and detained immigrants who may be eligible for placement with PAIR or with our Reduced Fee Panel of attorneys. The position is a hybrid work model of both remote work as well as work in the office, which includes on site at partnering stakeholder’s place of business (such a community partner or law firm) when necessary.

Primary Responsibilities

  • Recruit pro bono attorneys to represent PAIR clients seeking asylum and related relief; place asylum cases with pro bono attorneys, and maintain professional relationships with law firm partners, the private bar, other nonprofits, and personnel at the various government agencies involved in the immigration sphere
  • Mentor PAIR’s pro bono attorneys, provide legal advice and assistance, and prepare sample forms, motions, and briefs 1
  • Direct the ongoing recruitment strategies of volunteers through targeted outreach to private attorneys, corporations, law schools, the Bar association and relevant community organizations
  • Manage PAIR’s list of screened, post-conflict check, accepted cases pending pro bono placement for legal deadlines and immigration-related hearings
  • Work with PAIR’s Program Managers, PAIR’s Deputy Director/Legal Director, and PAIR’s Executive Director to develop and deliver substantive legal training and development programs for volunteer attorneys and others; create training materials to support these professional development events
  • Onboard, mentor, and support new and existing pro bono attorneys and interpreters; oversee case status and track case updates in PAIR’s database
  • Generate statistics for the Executive Director around volunteer programs and pro bono attorneys recruited for grant reports and proposals
  • Update database with case deadlines, progress and outcomes, and maintain accurate records of pro bono attorneys and clients
  • Actively promote engagement and retention of volunteers; maintain current list of volunteers in PAIR’s database

Secondary Responsibilities

  • Assist Executive Director with recognition/award nominations for outstanding pro bono program attorneys and volunteers
  • Review pro bono placement grant requirements for case work and outreach on at least a quarterly basis to ensure that the organization is meeting those requirements
  • Manage monthly PAIR newsletter that is shared with volunteer attorneys
  • Plan and conduct a wide variety of targeted outreach efforts to recruit pro bono attorneys and interpreters to promote work with PAIR through community education programs, speaking engagements, coalition meetings and trainings
  • In partnership with the Development Director, work to create publicity for PAIR programs through the use of various media outlets, contributions to the agency website, and appearances on local access TV/community radio; work with the Development Director to create marketing materials for PAIR’s pro bono programs

The Staff Attorney/Pro Bono Involvement Coordinator will work under the supervision and direction of the Deputy Director/Legal Director to conduct the following activities:

  • Placing asylum cases with pro bono attorneys, preparing transmittal letters and case packets, and assigning each attorney a volunteer mentor
  • Recruiting pro bono attorneys to represent PAIR clients seeking asylum and related relief.
  • Maintaining relationships with law firm pro bono coordinators, AILA & bar associations
  • Mentoring PAIR’s pro bono attorneys by providing legal advice and assistance, strategic back up, and sample forms, motions, and briefs
  • Attending and actively participating in management team meetings, staff meetings, unit meetings, case conferences, committee meetings, and other ad hoc or ongoing staff meetings
  • Update and maintain PAIR’s Paladin account, used for sharing pro bono opportunities and case placement
  • As requested, making presentations to staff and to the agency’s Board of Directors
  • Participating in professional development activities, such as conferences, workshops, and trainings
  • Directing the effective delivery of high-quality legal services to clients, through individual services and clinics
  • Directing the substantive work of attorneys, paralegals, and others, meeting with them to discuss and review open cases, strategy and help, as needed, including assisting in the drafting of documents; Ensuring that cases are closed in a timely manner
  • Working with other PAIR staff to manage the performance of PAIR pro bono attorneys; provide ongoing feedback and formal evaluation on quality/quantity of work and achievement of work goals, assisting with skill-building and development
  • Coordinating legal services generally to PAIR’s network of pro bono attorneys, mentors and interpreters
  • Reviewing intake and referrals of asylum-seekers conducted by other agencies for possible case acceptance, in conjunction with Intake Review Team
  • Following up with pro bono attorneys and mentors on status of cases that you are assigned
  • Answering PAIR’s call-in line from 1-3 pm (M-Th) with other staff members (timing of open lines changes with community feedback)
  • Writing quarterly memoranda to pro bono attorneys and mentors with updates on asylum law and practice, victories for PAIR clients, and related issues
  • Organizing legal trainings, in conjunction with Executive Director and staff, for pro bono attorneys and mentors on asylum law and practice, unaccompanied minors and related topics
  • Performing general duties, such as assisting with the PAIR annual Gala, answering telephones, handling periodic mailings, and related tasks
  • Engaging in community outreach, and speaking at community forums, panels and schools.
  • Participating locally and nationally on advocacy efforts through MLRI, AILA, bar associations, and other partners
  • Performing other duties as needed, including duties as part of PAIR’s overall staff or as identified by the Executive Director or Board of Directors

Qualifications

  • Bachelor’s Degree and Juris Doctorate required
  • Authorized to practice law; Admission in MA required
  • Massachusetts residency required
  • Three or more years of legal experience, preferably immigration legal experience
  • Excellent written, oral and interpersonal communication skills (including presentation skills to conduct legal training or to present at legal training)
  • Willing to meet with clients, with a great deal of sensitivity balanced with professionalism, to empower and prepare clients for their immigration hearing or interviews
  • Ability to establish and maintain a positive and professional relationship with co-workers, clients, and community service providers
  • Ability to model cultural sensitivity and ability to relate well and effectively in a diverse workplace with a diverse client population is required
  • Track record of maintaining strict confidentiality regarding all client information and personnel decisions
  • Excellent attention to detail and accuracy
  • Proficiency in Microsoft Word, Excel, and Google or equivalent; ability to learn new software and programs quickly

Salary is commensurate with experience (target range is from $78,000 – $86,500).  Currently, PAIR’s starting salary for a staff attorney is $73,000. For 3-5 years of experience, PAIR’s current salary range is $78,000 – $86,500, as set by the PAIR union salary grid.

Hours:

40 hours per week, hybrid schedule

Benefits:

PAIR offers generous benefits including health insurance (currently 100% premium covered for employee only), dental and vision insurance (currently 50% premium covered), 20 days paid PTO, 10 sick days, 13 paid holidays, summer half day Fridays, 403(b) plan, short & long term disability, Paid Family/Medical Leave through MA DFML, professional development, Employee Assistance Program (EAP), and group life insurance.

PAIR is an Equal Opportunity Employer committed to inclusive hiring and dedicated to diversity in both its staff and work. We encourage all people to apply, including Black, Indigenous, and People of Color (BIPOC), immigrants, people of all gender identities, and LGBTQ+ candidates. Nominations or applications, including a cover letter, resume, and 3 references, should be sent to career@pairproject.org.

By submitting an application to PAIR, you are confirming that everything included in your application is true and correct to the best of your knowledge.

Please no inquiries or phone calls.

Applications will be accepted on a rolling basis until the position is filled, and applicants selected for interviews will be duly notified.